Pension Consulting & Administration Services

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Consult Your Way to the Golden Years of Retirement

1. Provident Fund Administration Services

The services we offer under our suite of retirement fund administration services include:

Core administration: Full member data maintenance, benefit calculations and communicating benefit options to members
Preparation of scheme accounts: Full bookkeeping service and preparation of scheme’s annual accounts for audit
Pension payroll: Maintaining a continuously updated database and running the pension payroll
Documentation and compliance: Ensuring the scheme is compliant with legislation and tax requirements, and all documentation are maintained and controlled
Trustee services: A secretarial service including, arranging trustee meetings, taking minutes, drawing action points and coordinating delivery of action points

Scheme administration is a critical and integral part of the day-to-day management of a retirement benefits scheme. It is a specialized field that requires professional skills to ensure the smooth management and running of the scheme. A well administered scheme reflects well on members’ perceptions and by extension the state of the employer.

Member communication: Keeping scheme members informed of their benefits through appropriate information, benefit statements and education forums.
Web access and online tools: Access to a variety of online tools and portals for members, trustees, sponsors and access to interactive online tools to enable members to better plan their finances and retirement.
Balloting: Conducting elections for member elected trustees which can be done in the form of a manual ballot or online election.
Trustee training: Organizing trustee trainings ranging from basics to more advanced programs on investments, alternative investment classes, funding and governance.

2. Umbrella Retirement Solutions

Benefits to the Employer

A professional and well-managed programme that requires minimal employer involvement. Allows the employer to focus on its core business
Centralisation of management of employee benefits Programs.
Inclusion of insured and disability insurances within the fund at cost-effective rates
Reduced risk, and thus optimal returns, through larger and better-diversified investment portfolios.
Economies of scale and lower overall costs than other retirement fund arrangements
Transparent investment and performance reporting
Regular communication to the employer and members

Zamara Retirement Fund

At Zamara, we appreciate that employee benefits are an increasingly important factor in the ability of an employer to attract, retain and motivate good quality staff by creating a sense of belonging and loyalty to the company.

The Zamara Retirement Fund is an umbrella fund that is the ultimate retirement benefits solution, allowing an employer to provide flexible yet competitive benefits without the hassle of having to run a retirement benefits scheme. The Fun has been designed to accommodate both UGX and USD denominated investments. With various participating employers subscribing to it, the Zamara Retirement Fund offers the following:

Benefits to the Employee

Uncomplicated benefits which are easily understood and valued by the employees
Ability for employees to make Additional Voluntary Contributions and boost their retirement fund
A tax-exempt structure
Ease of administration of benefits to ensure that benefits are paid in a timely manner.
Use of state-of-the-art digital platforms and tools to access one’s retirement fund at any time and plan their finances
Access to additional benefits, such as post-retirement medical as collateral to accessing mortgage.
Regular engagement and communication with members

3. Financial Literacy

Our Personal Financial Management Program (PFM) aims to:

Encourage members to follow a disciplined approach to their financial planning;
Educate members on the various financial issues which impact on their long-term financial security;
So that they may maximize the possibility of achieving their long-term financial goals.

Zamara’s objective is that every member achieves the best long-term financial security possible for them. Imperative here is the change in mindset to focus on overall long-term financial security. We have been analysing member data in order to better understand members’ financial behaviour. This has been invaluable in giving us specific focus areas where members need assistance in making the right financial decisions.

Zamara has designed an education program covering the different aspects that impact on long-term financial security. The education program includes modules covering the following key topics:

Understanding your projection statement and understand your retirement fund
How to read and understand death needs analysis statements Preservation Options
Retirement Planning
Interpreting Financial Jargon
General Finance & Budgeting
Discretionary Savings vehicles
Estate Planning, including Beneficiary Nomination Forms
Personal Investments
Estate Planning & Writing a Will

4. Employee Benefits Insurance Agency

The following insurance services are available for Trustee Indemnity and Group Life Assurance (GLA) schemes:

To monitor the terms and conditions offered by insurance companies in respect of insurance contracts issued to the Scheme and comment to the Trustees of the Scheme of the findings;
To follow up on claims and ensure accurate and full payment is made out to the beneficiary;
To arrange for re-broking exercises as and when required; to conduct a mortality or claims analysis of the past experience and negotiate a profit sharing agreement with underwriters if the claims experience is better than anticipated by the underwriter.

Zamara’s objective is that every member achieves the best long-term financial security possible for them. Imperative here is the change in mindset to focus on overall long-term financial security. We have been analysing member data in order to better understand members’ financial behaviour. This has been invaluable in giving us specific focus areas where members need assistance in making the right financial decisions.

The investment strategy of the Scheme is one of the most important facets of the Trustees’ fiduciary responsibilities and we are able to continue providing the following services:-

advice on setting an investment philosophy and objectives and devising strategies to achieve the goals;
assistance with selecting appropriate Fund Managers and vehicles to implement the investment strategies;
advice on creating mandates for Fund Managers;
advice on setting appropriate benchmarks against which the Fund Manager’s performance is measured;
assistance with the on-going monitoring and evaluation of the selected investment management process.